Prepare an order assigning responsibility for the warehouse. Order sample

30.03.2018, 16:00

The safety of an enterprise’s property can be ensured not only by organizing a video surveillance system and hiring security guards, but also through forms of financial liability under the terms of a cooperation agreement between the employer and hired personnel. For this purpose, an order is issued to appoint financially responsible persons(by the way, the sample template can be modified).

Introductory information

An employee may have monetary obligations to the company if the damage was caused through his fault.

At the same time, it is not allowed to be held liable individual in cases where the damage is a consequence of natural loss, wear and tear, or the influence of factors to which the employee has nothing to do. If an order appointing a financially responsible person is issued and the guilt of the person mentioned in it is proven, then this employee is obliged to compensate the company for damages. This provision also applies to property that is not owned by the organization, but is a leased asset.

General information about financial liability

General requirements for the safety of property apply to the head of the company. He is responsible for the condition of the enterprise’s property assets and their actual availability along with other categories of personnel. If an order was issued to hold an employee financially liable and his guilt was proven, then part of the damage is subject to compensation within the limits of one salary.

An exception to the damages limitation rule is provided for several positions. Their list is approved by law. For example, a cashier must be responsible for the safety of those entrusted to him Money and strict reporting forms in full. To do this, an order is issued to impose financial liability (a sample is given below), the basis of which is an agreement on full financial liability (signed by the cashier and the employer).

Property liability can be divided into types:

individual;
collective.

In the first case, it is necessary to conclude a bilateral agreement on liability, in the second - a collective agreement. Before a collective agreement is signed, an order on financial responsibility is issued. The manager’s order is an integral attribute of the agreement establishing a certain type of property liability of personnel.

Making an order

There is no unified order form. To draw up management instructions on interaction with materially responsible officials, a template developed by the office management service or the company’s personnel department is used. When an order is drawn up for a financially responsible person, the sample should have the following structure:

enterprise identification;
indication of the name of the document type;
the date and place of registration of the form is indicated;
the purpose of the order text is recorded;
a standard preamble that sets out the purpose of the order and its legislative basis;
the order approving financially responsible persons includes information about employees to whom financial liability standards will be applied;
After the list of responsible employees, data on the property to which the appointed specialists are assigned is provided.

The document is considered valid if it contains the phrase “I order”, the persons responsible for executing the order are approved, the signature of the manager and its transcript are indicated. The form is certified by a seal. At the final stage, all persons mentioned in the order are familiarized with the text of the document for signature. Next, you can download a sample order for the appointment of a financially responsible person in 2018.

A change of appointed responsible persons can be carried out upon dismissal of employees, personnel reshuffles, or redistribution of labor functions. In all cases, it is required to issue an order from the manager to make changes to the composition of financially responsible officials. Another form of documents when working with employees who are entrusted with property assets is an order to bring to financial liability, a sample of which should contain information:

about the amount of damage;
intentionality of the employee’s unauthorized actions;
mentions of misconduct (disclosure of classified information, damage to property while intoxicated).

An organization, in the course of its activities, performs quite a lot of diverse tasks; for each of them, a certain responsible person who is competent in its implementation may be assigned. Official appointment is carried out on the basis of an order appointing a responsible person; together with it, a job description is used, which describes the functionality assigned to him.

Responsible persons in the organization must be appointed on the basis of administrative documents, which include an order from the manager, as well as a protocol with a decision on the need to introduce responsible persons, including job responsibilities developed and approved for this case with instructions for their implementation. Documentation regarding working conditions and social guarantees must be reviewed by the trade union organization, if there is one at the enterprise.

The effect of the order begins from the moment it is approved by the manager or responsible person or from a certain time, which may be established by a certain administrative document. After registration, the order must be brought to the attention of employees - this can be done both for all employees and for a narrow circle. It is mandatory that the responsible person appointed by this document must familiarize himself with the appointment and sign.

If necessary, a copy of such an administrative document can be sent to state and regulatory authorities, as well as to subordinate staffing structures and branches of the organization. Also, if necessary, this employee can be provided with a power of attorney from a legal entity, including an agreement on financial liability, an agreement on non-disclosure of trade secrets, etc.

Scope of application of the order

An order to appoint a person in charge can be used quite widely when solving the operational and economic affairs of an organization; it is most often used in the following cases:

Conducting retraining and advanced training of employees.
When appointing a person responsible for labor protection.
To appoint a safety officer.
To identify persons responsible for fire safety.
To control the turnover of especially valuable items.
When appointing a responsible employee for the safety of personal data.
Appointment of a person responsible for electrical facilities.
To carry out certain work.
To appoint a materially responsible person.
To ensure safety when using sources of increased danger.
To determine each area of responsibility.

By means of administrative documentation, it is possible to determine the person (or circle of persons) responsible for certain job duties or a certain area. This measure allows you to streamline work processes in the organization, as well as monitor the implementation of these tasks. In addition, some areas of the organization's activities are required to have responsible persons in accordance with legal regulations, for example, labor protection, fire safety, safety precautions.

How to draw up an order for the appointment of responsible persons

This document does not have a special unified form, however, when drawing it up, you should adhere to a certain structure and reflect in it all the necessary and important information. To draw up an order, an official form of the organization is used, it indicates the name of the organization and the document (“Order”), the date of its preparation and the next registration number.

The stating part must contain the reasons for issuing the document, with references to regulations and legislation. In the administrative part, it is necessary to indicate information about which person will be assigned to perform certain duties, or who replaces the current responsible person in the event of his absence. After this, the order is endorsed by the head of the organization, then the personnel service carries it out.

It should be noted that in certain cases, in order to appoint an employee as responsible, it is necessary that he have special evidence confirming that he has special knowledge in the required area. For example, a certificate of completion of training in fire safety, electrical safety, or familiarization with the specifics and working conditions in chemical or hazardous industries, etc. may be required.

Established by order.

It is published in any case: there is an agreement on medical education with the employee or not.

The document serves as the basis for attracting a person to the Ministry of Defense when it is not possible to differentiate it between employees.

However, the law recognizes a liability agreement as the basis for prosecution.

Important! There are positions and professions for which responsibility is established by the very fact of their existence.

For example, for the head of an organization, MO is established from the moment he takes office, regardless of whether there is an agreement with him or not.

The document contains the following points:

Name of the organization (its full name).
Who issues the document? Full name, position, as well as data from documents that confirm his right to establish the obligations of employees.
Next is the establishment of the Moscow Region. This section details the responsibilities of those for whom it is installed.
List of employees responsible. Their positions and personal details (full name) must be listed.
The order must be signed by the manager or the person who issued the document.

The people named in it must be familiarized with the document upon signature.

Establishing liability falls within the competence of the employer.

Order for the financially responsible person can be drawn up and signed by both the employer himself and his authorized employee. For example, a designated manager.

Important point. It is necessary to distinguish between an order to establish and an order to attract to the Ministry of Defense.

The first only establishes it in relation to certain employees, while the second imposes a penalty in the event of liability, determining its order, size, and timing.

We talked above about what this document should include. Now let’s take a closer look at the question of how to write an order appointing financially responsible employees.

The following information is entered into the form:

Regulations on the Ministry of Defense

The provision on financial liability of employees is a document designed to regulate legal relations in an organization, insofar as it concerns established liability for damage caused.

The regulation defines:

What is meant by MO.
Types of obligations existing in the organization.
To whom does it apply?
How to install.
When it occurs.
Refund procedure.
Forms of agreements, contracts with financially responsible persons for each type of medical organization.

The provision must comply with the norms of current legislation, in particular the Labor Code.

Important! The Regulations are approved by the organization's council(trustee, board of directors), if there is one. It is put into effect by order of the head.

The provision consists of several parts.

The first, defining one, contains the concept of MO, or more precisely, what exactly is meant by it in an organization.

The full name of the organization must be indicated, which normative acts the Regulations relate to.

Then follow general provisions document:

who is the financially responsible person;
who is not covered by this document;
how it is changed, approved and put into effect;
where it is stored.

The next part reveals the concepts of MO, its types existing in the organization. With which employees an agreement is concluded on one or another type of liability. Definitions of species are given in expanded form. That is, the essence of the concept is given.

It is established how and in what cases this or that type of obligation occurs.

For each type are considered separately, including age, types of damage, presence or absence of an agreement on international relations.

It explains what working conditions should be created for the financially responsible person. How is control over its activities exercised?

The next section, the article, specifies the conditions for the offensive. These include:

employee's fault;
direct damage;
the connection between it and the employee’s actions;
illegal behavior.

A definition of each of the above concepts and the procedure for establishing them are given.

The next part determines the amount of damage and how it is compensated. It is stated that compensation for damage is determined by a separate agreement with the employee. It is determined how it occurs voluntarily and how it occurs compulsorily. Actions in case of employee refusal, pre-trial and judicial decisions are explained.

Attention! Pregnant cases where liability does not arise must be described, even in the event of damage. For example, self-defense. If it is proven that the employee defended himself, then even if there is damage, punishment does not occur.

An integral part of the Regulations are the forms of agreements and contracts for each type of medical organization.

MO is established both in relation to an individual employee and a team.

She can be either full or limited.

Responsibility arises only when conditions corresponding to it exist.

Which ones, inherent in one or another species, must be described in the Regulations. Based on it, an order on the MOL is drawn up.

There is no specially developed, unified form of order for the appointment of a responsible person (or several). Each organization has the right to independently develop such a form or write it in free form. It should be borne in mind that this order is part of a package of administrative documentation, which in addition to it includes a decision on the appointment of responsible persons and a job description containing Full description the employee’s duties, as well as the sanctions that follow for their failure to fulfill them. The employee must put his signature under the last document, which will indicate that he has read and agrees with it.

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Who appoints the responsible person

Depending on the situation, either the head of the enterprise or, if the organization is large, the head of a structural unit can choose a responsible person among the personnel. The order is filled out by a HR specialist or secretary. After registration, the order is submitted for signature to the manager or another person authorized to sign such documents.

An employee appointed as a responsible person may be responsible for material assets, technical or fire safety, labor protection, work at high-risk facilities, etc.

In large companies, entire specialized departments are created, whose employees are busy controlling all internal areas of the enterprise. In small companies, the head of the organization can take full responsibility, but this order is also necessary for this.

Before issuing an order

Most often, the order implies the assignment of responsibility for labor protection. This is due to the fact that providing personnel with safe conditions when performing work duties is one of the first conditions for the legal functioning of an enterprise, especially those engaged in the manufacturing industry.

Before drawing up a document imposing such obligations on subordinates, they should be given a course of appropriate training.

In the future, certificates, certificates, etc. documents confirming the qualifications of employees must be attached to the order appointing responsible persons. It is important to remember that such documents are usually valid for no more than five years, so from time to time employees will have to undergo re-certification, and at the expense of the enterprise.

If responsibility is assigned to material assets, then before the employee signs such an order and assumes all risks, an inventory of the property must be completed, since in the future the person will be responsible for its safety.

Order cap

The order on the responsible person has a completely standard structure.

In the “header” of the document the full name of the enterprise is written, indicating its organizational and legal form (CJSC, OJSC, LLC, Individual Entrepreneur). Then it is indicated locality, in which this enterprise is located, as well as the date the order was filled out (day, month, year).

Just below you need to write the type of document (in this case it is an order) and its number according to internal document flow. The following briefly describes the essence of the order and for what purposes it was created. Then, lower in the center of the line, write the word “I order” and put a colon.

Body of the order

The second part of the document contains more detailed information. All workers who are responsible for compliance with certain production conditions are included here. In particular, the type of responsibility is indicated, as well as their full surnames, first names and patronymics (first and patronymic names can be entered with initials). A separate paragraph must also indicate the persons who, in the absence of responsible employees at the workplace, will replace them. In the last paragraph you should indicate full list documents that employees must follow to fulfill the requirements for monitoring their area of responsibility.

Finally, the order must be signed by the manager, as well as the seal of the organization. If the organization has a trade union, then it must be noted.

After writing the order

Employees who have been assigned responsibility for any part of the production process by a special order, from the moment it is signed, must conduct briefings with colleagues, bring to the attention of personnel safety rules, various internal regulations, etc. Among other things, they are required to keep a special log conducting training, where employees who have completed it must sign. Periodically, they must also monitor employees’ knowledge of labor protection and safety rules at work.

In any enterprise there are always employees who are assigned responsibility for the work carried out in a particular area. It can concern almost any area economic activity. In order for such actions to be of an official nature, a special order is issued for the enterprise on the appointment of responsible persons. What is special about this document and how should it be drawn up correctly?

Assigning Responsibility

In order for the enterprise to function clearly and smoothly, it is necessary to constantly monitor the work of each section and department. Any process must be controlled so that no external reasons can disrupt it. For this purpose, one person is usually selected from among the employees, who, due to his professional skills and psychological qualities, will be able to constantly monitor compliance with order in a particular area. To document the assigned responsibilities, the company’s management is obliged to issue the appropriate “Order on the appointment of responsible persons.” As a rule, such a document is signed by the director.

The initiator of its creation can be either the manager himself or the head of one of the departments or divisions. An “order on the appointment of responsible persons” may concern both the work of a separate service and the entire enterprise as a whole. It all depends on the responsibility assigned to a particular person. Take, for example, issues of labor protection. The “Order on the appointment of responsible persons” in this case will apply to the entire enterprise. And the storage of work records or the processing of personal data, for example, is the responsibility of the personnel department. The powers of the responsible persons in this case do not extend beyond the boundaries of their department.

Responsibility for working with values

If the position of a particular employee is constantly connected with the turnover of any material assets, then this aspect of his activity must certainly be documented. We need an appropriate document that will legitimize this obligation. The appointment of a financially responsible person in the interests of the enterprise occurs through the issuance of a separate order. It should reflect in detail all the points relating to this issue. For example, an accountant issuing wages at the cash desk, bears financial responsibility for accounting, storage and issuance of funds.

There are other examples. Thus, employees who use various tools and devices during the working day are also responsible for them. If such items of labor fail due to their fault, then, along with administrative punishment, the cost of the damaged equipment or the costs necessary to repair it will be withheld. Such measures force employees to be more attentive and always remember the responsibility assigned to them.

Issuance of an order

To assign a particular duty to an employee, management must draw up a corresponding order. The appointment of a financially responsible person always begins with an inventory. This is understandable. After all, such a labor function usually concerns:

management of various inventories,
accepting and making payments,
storage and further maintenance of material assets.

A person performing such work must remember the safety of the property entrusted to him.

Do not forget that any wrong action can lead to undesirable consequences, namely compensation for the harm caused. Exist different types responsibilities:

full,
collective,
individual,
limited.

Each of them leads to different consequences, which should be clearly reflected in the order. In addition, do not forget that an employee who is on the staff of an enterprise has some advantage over someone who, for example, is hired under a contract. In the first case, he will simply compensate for the damage caused, and in the second, he will have to additionally pay for the benefit that the company was unable to receive due to his incorrect actions.

Alternative option

In some cases, the enterprise issues an order appointing responsible persons. Essentially, this is the same order. Both of these documents are administrative in nature. They record the administration's decisions regarding specific organizational issues.

But there is a slight difference that should be taken into account when choosing the right type of document. The law states that an order is usually issued on major issues relating to the internal life of the enterprise or organization itself, which require approval. The order is more often addressed to a specific person and concerns a narrow issue. It can concern both one-time cases and long-term issues. The essence of the order is to convey to the executor the need to perform certain actions relating to a specific part of it job responsibilities. It all depends on what responsibility and for how long the management plans to assign to this employee.

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